Constitution of The Fukushima Association for Japan Exchange and Teaching (FuJET)
Article I: Name
This organization shall be known as the Fukushima Association for Japan Exchange and Teaching (FuJET), hereafter referred to as FuJET.
Article II: Mission Statement
The Fukushima Association for Japan Exchange and Teaching (FuJET) is an independent volunteer organization affiliated with the Association for Japan Exchange and Teaching (AJET). FuJET’s mission is to support its community in all the areas of foreign language education, internationalization, and cultural exchange. By promoting both a professional and social network, FuJET endeavors to create a positive, diverse, and dynamic community that works to improve Fukushima’s global community.
Article III: Purpose
FuJET aims to help with life in Japan by, but not limited to, providing a social and emotional network for members, keeping the community well informed about cultural and volunteer opportunities, and event planning that allows the community to support each other while coming together and promoting internationalization. Safe and accessible events which strengthen the Fukushima community are the main focus of the organization. FuJET aims to provide a safe space for all members of the community in all its events and functions.
Article IV: Membership
FuJET membership is open to anybody who is in line with FuJET’s mission and organisation goals. All Fukushima ALTs, CIRs, NTs, SEAs, and foreign teachers are automatically members of the Fukushima AJET community.
Membership in FuJET is free. No dues are to be collected. FuJET events will be financed through Event Attendance Fees which shall be announced before each event. FuJET is a nonprofit organisation and subsequently all money collected from the community will be used to benefit the community. In no way will the officers profit from being a part of the FuJET council.
Article V: The FuJET Council
The FuJET Council shall represent the members of FuJET within the Association for Japan Exchange and Teaching (AJET), FuJET’s partners and other parties. The FuJET Council shall be the chief policy-making body for the administration of FuJET. The FuJET Council may also establish committees as deemed necessary.
Article VI: Executive Officers and Cabinet Officers
FuJET shall have two distinct types of officers:
Officers of the FuJET Council. These consist of:
- Executive Officer
- Cabinet Officers
The Executive Officers shall be the President, Vice President/Secretary, and Treasurer. Executive Officers shall oversee the operation of the FuJET Council, making decisions between FuJET Council meetings that promote and support FuJET’s mission statement and purpose. Executive Officers shall recommend policies to and coordinate the agendas of the FuJET Council. Executive Officers shall have various other duties and responsibilities. Decisions made by Executive Officers on behalf of the Council are subject to review by the FuJET Council.
Cabinet Officers shall be appointed for a one-year term, unless otherwise specified, to perform specific tasks as set out by the FuJET Council.
- Cabinet Officers shall be nominated by the membership of FuJET and approved by the voting members of the FuJET Council with a majority vote (over 50%)
- New positions may be created and new appointments made based on the needs of FuJET.
The term of office for all elected and appointed FuJET Council Officers shall be one (1) year from May 1st until April 30th of the following year.
Article VI: Meetings
The FuJET Council shall hold meetings in person and through conference calls. Group discussions and voting may also be held via email. The procedure for meetings shall be established by the Executive Officers in conjunction with the FuJET Council.
The FuJET Council shall achieve a quorum when at least one (1) Executive Officer and at least two-thirds (2/3) of the Council are present.
When organising a meeting, two (2) days notice is required, unless two-thirds (2/3) of the FuJET Council votes in favour of waiving this notice.
Article VII: Elections
The FuJET Council shall hold annual elections for the elected positions of the FuJET Council. These elections are to conclude no later than May first (1st), but may conclude earlier.
The Executive Officers shall be the Elections Officers and, along with the Webmaster, form the Election Committee. The Election Committee shall determine various other election rules including the date of elections, in conjunction with and subject to the FuJET Constitution.
Voting for the elected positions of the FuJET Council shall be conducted online by the Elections Officers and Webmaster. The Elections Officers and Webmaster must keep any information they receive confidential.
In the event of a council vacancy after the election, the Executive Officers shall appoint an appropriate person from the membership of FuJET. This member must be approved by a majority vote (more than 50%) of the voting members of the FuJET Council.
Article VIII: Resignations, Removal, and Vacant Seats
A FuJET Council member who wishes to resign from the FuJET Council may do so by submitting his or her resignation in writing, by letter or e-mail, to the Executive Officers.
A FuJET Council member that is found to be either delinquent in his or her duties, and/or in violation of the FuJET’s purpose and mission statement may be removed from the FuJET Council. Should they have been found to be in breach of FuJET’s purpose and mission statement and/or have failed to uphold their duties as a FuJET Council member as stated in the FuJET Constitution, the FuJET Council member may be brought up for review if any of the following has occurred:
- They have been warned twice in writing, via letter or email by the Executive Officers.
- A motion has been brought against them by at least one Executive Officer.
- A petition has been put forth by FuJET community members.
For a review to take place, the person in question must be notified of the action two (2) weeks in advance. Notification may take place by email, provided the council member confirms receipt of the message. The council member must be given the opportunity to address these concerns with the FuJET Council, including at least two Executive Officers.
They may then be removed by:
- A unanimous vote by the voting members of the FuJET Council, except for the person under review. Abstentions will not count as negative votes.
The Executive Officers shall appoint an appropriate person from the membership of FuJET to replace the departing Council member for the remainder of the FuJET year. This member must be approved by a vote of more than fifty percent (50%) of the voting members of the FuJET Council.
The procedure in Section 3 also applies in the event that a seat on the Council is vacant for reasons other than resignation or removal.
Article IX: Bylaws
The FuJET Council shall create Bylaws for this Constitution for the administration of FuJET. To go into effect, a Bylaw shall be proposed through a motion put forth by an Executive Officer and approved by a two-thirds (2/3) vote of the voting members of the FuJET Council.
Article X: Amendments to the Constitution
Amendments to this Constitution may be proposed to the membership of FuJET if the amendment:
- Has been put forth to the FuJET Council in a motion by an Executive Officer and approved by a two-thirds (2/3) vote of the voting members of the FuJET Council; or
To be ratified, any proposed amendments must be posted in full with the ballot and approved by two-thirds (2/3) of the votes received in an online ballot of the FuJET membership, provided at least ten percent (10%) of the membership votes.
If the vote fails to meet quorum, an amendment may be ratified by a three-fourths (3/4) majority of the voting members of the FuJET Council.